UF/IFAS Communications

Ask IFAS Resources:
EDIS Support

This page is a compendium of resources for UF/IFAS Extension specialists and others who work on developing and managing EDIS articles, which comprise our collection of online numbered peer-reviewed Extension publications on the Ask IFAS website at https://edis.ifas.ufl.edu. They are co-published in at https://journals.flvc.org/edis in a journal format that is suitable for CVs, references lists, and similar academic citation purposes.

Ask IFAS Powered by EDIS logo

EDIS Templates
- Current Template
- Instructions (requires gatorlink)
Additional Instructions
- Using Styles in the EDIS Template (pdf)
- The EDIS Template: A Primer (blog post)
- The EDIS Template: Part 2 (blog post)

Documentation

For Authors and Expert Contacts
Start Here
- Developing Extension Publications for EDIS Mar 2018 (5-page PDF)
  Clarification and guidelines for Extension faculty writing for EDIS
  - Developing EDIS Documents: Flowcharts (PDF, requires Gatorlink)
- EDIS Author Handbook May 2020 (78-page PDF, 3.2 MB)
  Compilation of information for authors, including developing and supporting content as well as the publishing process using OJS3. Includes an index.
EDIS journal (OJS)

About the Journal, including:
EDIS Journal Editorial Team

EDIS journal masthead listing editors, approvers, and support staff

Submission Information

Submission Preparation Checklist and Author Guidelines

Search EDIS Journal archives

Over 10,000 Articles published since 2002

Images
- EDIS Attributions Form (Qualtrics)
- Blog Posts
Writing and Revising
- Copyediting Review: Dotting The I’s And Crossing The T’s (blog post)
- How To Communicate Changes Using Adobe Acrobat: Tips For EDIS Authors (blog post)
Managing Publications on EDIS-Admin
- Managing Your EDIS Publications Using The EDIS Admin System (blog post)
- Sunset Reviews For EDIS Articles (blog post)
- Accessing EDIS Publication Annual Statistics (blog post)
Special Topics
- Guidelines for EDIS authors when using AI Tools Sept 2024 (PDF)
- Best Management Practices for EDIS Publications Dec 2018 (PDF)
- Creative Commons License: A New Era For EDIS Publications (blog post)

Reviewer Resources
- OJS3 for Reviewers
  A visual guide to submitting a review.
- Developing Extension Publications for EDIS
  Explains the purpose and essential qualities of EDIS publications.
- Anonymizing a Word document
  Instructions for removing personal information from markup and metadata in a reviewed manuscript.

For Editors and Approvers
For Everyone
- Anonymizing a Word document
- Publishing Translations on EDIS
For Editors
- OJS3 for Unit Editors (illustrated guide)
- OJS3 for Review Editors Step-by-Step Guidelines (2-page quick reference)
For Approvers
- The Role of the Extension Program Leader

Training

See the Learn EDIS page for short tutorials on a range of EDIS-related topics.
See the ICS Training page for communications-related training.

Recommended External Resources
OJS Training
- Editorial Workflow in OJS 3.3 / Proceso editorial en OJS 3.3 (PKP School Course)
- Learning OJS 3.5
  A visual, step-by-step guide to managing a journal with Open Journal Systems.
- Plugin Guides
Microsoft Support
- Track changes in Word
- Share and coauthor [video training]
Committee on Publication Ethics (COPE)
- Core Practices
- Ethical guidelines for peer reviewers / Guías éticas para revisores pares

Document Accessibility - ADA Training
- Accessible Word Best Practices Video (opens in new window)
  - Accessible Word Best Practices: Script (Word document)
  - Word Accessibility Recommended Resources (Word document)

Writing/Editing
- EDIS & Ask IFAS
  - Coming soon